August 15th 2007

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Contents

Executive committee meeting on 15/08/2007

Note: This isn't our monthly pub meeting for user group members. If you're looking for that, it's at the top of the current events page.

Where and when

Crosse Keys from 19:00 to 21:00

Who will be there

Apologies for absence

Agenda

  1. Welcome, apologies, and matters arising from the previous meeting
  2. New PHP London matters:
    1. website spam;
    2. cloning the old website content;
    3. logo;
    4. monthly meeting venue progress;
    5. draft constitution;
    6. member email addresses.
  3. PHP UK Conference matters:
    1. outstanding payments / invoices
    2. conference feedback summary;
    3. plans for next year.
      1. venue
      2. sponsors
      3. promotion
        1. video editing
      4. speakers
      5. format
      6. call for papers
      7. costings and projected costs
  4. Any other business.

Minutes

Web site spam

  • DN to install a CAPTCHA on the web site.
  • RG suggested reCAPTCHA which helps digitise out-of-copyright books.

Cloning old web site content

  • DN to put up a read-only copy of the old site so that the content can be copied manually.

Logo

  • It was agreed the submitted logos are not sufficiently high quality.
  • DN to pay for a logo for PHP London and for the conference.

Venue

  • The Theodore Bullfrog was generally well received with some problems.
  • It was agreed we will continue to try different pubs each month.
  • DN to pick a pub for the next month's meeting.

Job offers

  • It was agreed anyone who has signed up to the mailing list should be allowed to post jobs for their own company free of charge.
  • RG to forward job postings send to the mailing list but blocked to MR.

Financial

  • AL to share financial access details with MR and DT.
  • AL to provide all exec members with Bytemark account details.

General

  • It was agreed responses on the exec mailing list should be received within 48 hours.

Conference update

  • 29 February 2008 was set as a proposed date.
  • PM proposed his favourite venue so far, Inmarsat, outside Old Street station and available for up to 300 people.
  • PM made an initial estimate of £5,000 for video recording and editing.
  • PM's overall estimate of cost is £15,000-£18,000.
  • PM to provide an approximate breakdown of costs.
  • We are looking at a ticket price of between £75 and £100.
  • PM plans to use Eventwax for conference bookings, which will support the simultaneous purchase of multiple tickets.
  • Sponsorship payments should be higher than last year.
  • PM to contact last year's sponsors as well as Oracle, IBM, Yahoo!, Google, and Allegis Group.
  • MR to sell sponsorship to recruitment agencies who contact him.
  • We can host the networking event at the same location.
  • A wired line will be provided for speakers in addition to a wireless network for delegates.
  • Online feedback was discussed but we will continue to use a paper feedback form.
  • PM to take responsibility for the conference web site and migrating the old content.
  • RG to forward conference email to PM.
  • RG to set up an email account for a conference call for papers.
  • PM proposed a format with one keynote in the main room, then talks in the main room with breakout talks for 50-80 people in other rooms.
  • DT was concerned PM had underestimated the amount of work required and not enough other people are involved.
  • PM to determine what roles are necessary for conference organisation and recruit members.
  • The exec to send suggestions of required roles for conference organisation to PM.
  • MB reports he expects the videos from last year to be complete this month.

Actions

  • Andrew Larssen
    • to share financial access details with MR and DT.
    • to provide all exec members with Bytemark account details.
  • Dave Nattriss
    • to install a CAPTCHA on the web site.
    • to put up a read-only copy of the old site so that the content can be copied manually.
    • to pay for a logo for PHP London and for the conference.
    • to pick a pub for the next month's meeting.
  • Matt Raines
    • to sell sponsorship to recruitment agencies who contact him.
  • Paul Morgan
    • to provide an approximate breakdown of costs.
    • to contact last year's sponsors as well as Oracle, IBM, Yahoo!, Google, and Allegis Group.
    • to take responsibility for the conference web site and migrating the old content.
    • to determine what roles are necessary for conference organisation and recruit members.
  • Richard George
    • to forward job postings send to the mailing list but blocked to MR.
    • to forward conference email to PM.
    • to set up an email account for a conference call for papers.
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